Every confirmed WF Ninja module across scheduling, the control room, field operations, compliance, people, clients, subcontractors and finance.
Build complex multi-site schedules without the spreadsheet headache.
Know what's happening across your operation right now.
Stay ahead of licences, training and expiry dates.
Make welfare checks visible, accountable and actionable.
Turn verified hours into payroll-ready data.
Give every person in the field a direct connection to the operation.
From rota to payroll: scheduling, the control room, attendance, patrols, property, compliance, hours, finance, reporting and clients, in one connected platform.
Build cover on a visual rota using templates and repeating patterns. Scheduling intelligence ranks suitable officers and explains why, so auto-fill stays safe and predictable.
See every on-duty officer on a live map and work from exceptions rather than lists. Coverage risk and site health are visible before they become client problems.
Organise sites, posts and officers into sectors for large multi-site operations. Each team sees exactly the part of the business it runs.
Officers book on and off with a live photo inside the site geofence. Scheduled, actual and approved time are kept separate, so every hour has a clear source.
Scheduled welfare calls escalate when an officer does not respond. Patrol routes use GPS, NFC or QR checkpoints, and missed patrols land in one queue.
Map each site down to building, floor, unit and area, with floor plans showing exactly where things are. Issues and inspections follow a full, auditable lifecycle.
Track SIA licences and right-to-work status with alerts before anything expires. Officers who are not verified cannot be given shifts.
Set hour limits with effective dates and have them enforced on the server for every way a shift can be allocated. Approved exceptions are visible all the way to payroll.
Run payroll on UK pay periods using effective-dated rates and premiums. Hours are calculated to the minute and flow into pay statements, batches and your accounting software — Xero, Sage and QuickBooks are connected.
Group sites into regions and record each client contract's weekly contracted hours. Compare actual against contracted hours at every level.
Officers report incidents with photos, automatically tagged with time and location. Reports run on the server with filters, and every export is audited.
Give each client scoped access to their own sites only. They see property summaries and shared issues, and raise requests in a clear thread.
Every company's data is isolated, and access is by invitation only. Officers use native iOS and Android apps or the web app, even with a weak signal.
One operational record connects planning, field activity, compliance review and approved hours.
Build site cover around skills, availability, open shifts and shift swaps.
See officer locations against site boundaries from the control room.
Attendance photos captured inside the site's GPS radius.
NFC, GPS and QR Patrols with timestamped, location-verified checkpoints.
Timed checks, with WhatsApp notifications for welfare and not-booked-on alerts.
Incidents and QR + GPS Verified Camera evidence logged from the field.
Licences, training and right-to-work records with expiry reminders.
Onboarding and workforce documents held in one record.
Leave Management, Holiday Accrual and Holiday Pay tied to the rota.
Client requests, Client Reports and SLA Reporting in one place.
Subcontractor Charging, Subcontractor Officers and Subcontractor Reports.
Timesheet Approval, Charging, Payroll, Invoicing and Payroll-ready Exports.
Role-based access with a full Audit Trail.
Give clients controlled visibility, reports and a structured place to submit operational and additional-cover requests.
Coordinate subcontractor charging, portal access, field officers and reports while retaining central operational oversight.
Review scheduled and actual hours, overtime and exceptions before approving payroll-ready exports.
Connect delivered shifts and approved work to client charging and invoicing without rebuilding the operational record.
Set site requirements, skills and cover.
Rotas, open shifts and shift swaps.
Officers receive shifts in the field app.
Photo + GPS book on/off and patrols.
Live Guard Map, Patrol Monitor, welfare checks.
Incidents, compliance, leave and requests.
Client Reports and SLA Reporting.
Client charging and invoicing.
Timesheet approval and payroll.
